Board Notes for meeting on May 17, 2014

The Board reviewed financial matters presented by Kimmo. Robert noted that the Assembly unanimously approved AIDA’s financial statements for 2013, which had been prepared by AIDA’s outside accountants Pluscom.

It was noted again that the old PayPal account should no longer receive payments; instructors will be notified to send payments only to the new PayPal account. AIDA Nationals: when making payment to AIDA International by PayPal, please use only the following payment information: bank @ aidainternational.org.

The Board discussed the proposed updates to the Rules and IOP, which are currently with the Assembly for review and vote. Kimmo and Robert noted that there has been significant feedback, primarily in two areas. First, a number of Nationals stated they need additional time to review the materials; this is particularly important for Nationals that must translate the materials prior to review. In order to give Nationals additional time to review the proposals, the Board decided that that (regardless of the result of the vote) Nationals may provide comments on the proposals until 30 June. The Board will collect those comments, and by 31 July send “line item” votes to the Assembly to address those items; that vote will remain open for at least one month. More time will be given if needed by the Assembly. Second, Assembly members identified two items in the Rules proposal that would impact some Nationals’ ability to host competitions posting results to the ranking list. One is the requirement that all competitions posting results to the ranking list have at least one Senior Judge (Level D) or higher; the 2009 Rules did not have that requirement. After discussion, the Board agreed and voted to recommend that the Assembly remove the “D Judge” requirement; this “line item” vote will go to the Assembly around 1 June (if either the Rules or IOP proposals are approved). The other is the requirement that competitions have a minimum number of competitors to post results to the ranking list, and to have “world record” status. After discussion, the Board agreed and voted to recommend that the Assembly remove the minimum athlete requirement with respect to ranking list performances (it would still apply to world records done in competition); this “line item” vote will go to the Assembly around 1 June (if the Rules proposal is approved).

Separately, the Board reviewed an item in the revised IOP proposal. Currently, the proposal permits Executive Judges (Level C) and higher to have assistant judges; this appears to have been an error, with the correct requirement being that Senior Judges (Level D) or above may have assistant judges (in either case, the mentor must be more senior than the assistant judge). The Board voted to recommend that the Assembly correct this requirement; this “line item” vote will go to the Assembly around 1 June.

Robert updated the Board on the Safety Enhancement Project. The work group (medical doctors Per Vestin and Johan Dahlström, medical researcher Erika Schagatay, organizers Will Trubridge and Stavros Kastrinakis, and Board members Antero Joki and Robert King) completed a proposal of changes to the AIDA Competition Rules to increase athlete safety. The Board reviewed the proposal, and voted to approve it and recommend it to the Assembly. The workgroup is also reviewing changes to the AIDA Safety Guidelines, and will address those in the near future. Robert noted that several doctors (who are also freedivers) in the United States have been working on a related project (including work on training scenarios for safety divers), and that workgroup members may work with them to share ideas.

Kimmo updated the Board on a web-­based Incident Reporting System, which will be used to collect and analyze data on accidents in competitions (likely on a mandatory basis) and in competitions (on a recommended basis). AIDA is working with an experienced developer on this project, and expects to have a prototype system available in the next few months.

Kimmo reported on a new Assembly web tool, which will allow members to update their contact information: similar to functionalities in the EOS and JOS systems.
Kimmo also reported that the IT group is working on a new email distribution system (replacing the Yahoo Groups service): the Yahoo email service is experiencing significant issues (including regularly dropping members, and not delivering messages). This project is aimed at implementing a new service to solve those issues, and at better integrating Member data with the current AIDA web‐based tools (EOS, CARS and JOS). Note: If you are not receiving emails from or are unable to send them to the Assembly group list, please contact AIDA Secretary Carla Hanson (secretary@aidainternational.org) so we can keep you copied until the new system is implemented.

The Board reviewed matters relating to the 2014 AIDA Team World Championships, to be held in September in Sardinia, Italy. The organizer has set up a website and Facebook page for the competition:

  • www.blueworldchamp.it
  • www.facebook.com/blueworldchamp

Please communicate these pages to your athletes. AIDA Judge Responsible Petar Bojovic will visit the competition sight in late June (during an event there) to review logistics, housing, safety and other matters. As in Kalamata, AIDA will have Carla Hanson on sight in Cagliari to manage media matters, and Kimmo to manage general AIDA matters. The Board voted to approve airfare for Carla and Kimmo to Cagliari, not to exceed in aggregate EUR 1900 (the organizer is providing accommodations).

The Board reviewed candidates for assistant judges at the 2014 AIDA Team World Championships. AIDA Judge Responsible Petar Bojovic was unavailable (due to severe flooding in Serbia, and a state of emergency in that country), and a final decision on assistant judges will await his availability: most candidates will be accepted. Nonetheless, Petar provided significant input in advance, and the Board voted to approve a number of assistant judges for the 2014 AIDA Team World Championships: a complete list of assistant judges will be posted after Petar’s return.

In addition, as previously noted the Board has determined that mentoring and continuing education will play a larger role in judge development going forward (please see below), and in order to help judges from other continents meet the expenses of travel to Sardinia, the Board voted to subsidize room and board for four assistant judges, each of whom have demonstrated significant commitment to AIDA, and who must travel from other continents. The cost of this subsidy will be approximately €600 per assistant judge (10 nights at €60 per night). The four assistant judges to be subsidized are: Gabriela Contreras (Venezuela); Esteban Darhanpe (Argentina/Honduras); Junko Kitahama (Japan); John Wright (New Zealand). The Board will review the value of this program, and expects to continue it next year (with 2-‐4 assistant judges from distant continents to be subsidized per competition, depending on qualified candidates). If your National has input on this program, please reply to the AIDA Board (board@aidainternational.org).

2015 AIDA Individual World Championships. The AIDA Board is accepting proposals from organizers to host the 2015 AIDA Pool and Depth World Championships. Please request any organizers that may be interested in hosting a pool world championship in the spring (April-‐June) or a depth world championship in the fall (August – November) to forward proposals and questions to board@aidainternational.org.

The Board reviewed the application from South Korea to be raised from Observer Member to National Member. South Korea has met all requirements for National membership, and the Board voted to approve the application, and to recommend it to the Assembly for approval (only the Assembly can vote to approve new AIDA members).

The Board reviewed a number of items relating to the AIDA education system. The Board voted unanimously to approve candidate Noh Myoung (from South Korea) as an AIDA Instructor Trainer. Jean­‐Pol reviewed issues with SSI students wishing to cross over to the AIDA program, noting that many such students are not sufficiently skilled to cross over under the existing system. Jean‐Pol will review the cross over levels for SSI, and determine if changes are warranted.

Separately, Jean‐Pol reviewed a number of interesting proposals for instructor tools and services. He will prepare more details and costs for each for further review.
Robert will attend the semiannual meeting of the EUF in Frankfurt, Germany on 14 June, on behalf of Kimmo (who will judging an AIDA competition). Robert will be in Switzerland at that time, so travel expense will be limited.

If you would like further information on these or other topics, please do not hesitate to contact Kimmo, Robert, or any other Board member.

AIDA Board

 

Natalia just keeps going deeper!

Natalia 70m15 May 2014; Dahab, Egypt at the Russian National Depth Competition, Natalia Molchanova lengthened her own record in Constant Weight No-fins to 70m. The dive time was 3:30. Natalia currently holds all the records in the Aida Women’s division except for no-limits. Congratulations for another great accomplishment.

photo by Betty Nandi

 

Board Notes April 2014

The Aida Board met via Skype on April 5. The first topic was financial matters presented by Kimmo and Ben. Robert reviewed financial statements for 2013, prepared by AIDA’s outside accountants: Pluscom. Robert noted that he had reviewed the financial statements and AIDA’s bank statements on a line-by-line basis for 2013, and verified all material payments and expenses. The Board voted unanimously to approve those statements, and to recommend their approval to the Assembly. Robert will send the financial statements to the Assembly for review and approval in the next week.

It was noted again that the old PayPal account should no longer receive payments; instructors will be notified to send payments only to the new PayPal account. AIDA Nationals: when making payment to AIDA International by PayPal, please use only the following payment information: bank @ aidainternational.org.

Non-Executive Officers. The Board was disappointed to hear that that Media Officer Chloé Villaume resigned: she started a new job with a heavy time commitment, and does not currently have extra time to volunteer to AIDA. We are currently seeking a person with a marketing /media background to fill this position. Please contact Kimmo or Carla if you are interested in helping Aida in this capacity.

Robert updated the Board on the Safety Enhancement Project. The work group (medical doctors Per Vestin and Johan Dahlström, medical researcher Erika Schagatay, organizers Will Trubridge and Stavros Kastrinakis, and Board members Antero Joki and Robert King) is currently refining a number of proposed changes to the AIDA Competition Rules. When complete, the Board will review those proposals, and ask the Assembly to review and vote on them (likely in May). The work group is also reviewing changes to the AIDA Safety Guidelines, and will complete those when the proposals for the Competition Rules are complete.

Jean-Pol updated the Board regarding progress on updating AIDA’s course offerings regarding risks of squeezes. Kimmo updated the Board on a web-based Incident Reporting System,  which will be used to electronically collect and analyze data on accidents in competitions (likely on a mandatory basis) and in training (on a recommended basis).

Kimmo and Rob briefed the Board on a review of branding and trademarks for AIDA which will be implemented as soon as possible.

Carla and Rob reported on a new Assembly web tool, which will allow members to automatically update their contact information: similar to functionalities in the EOS and JOS systems. Carla also reported that the IT group is looking to implement a new email distribution system (replacing the Yahoo Groups tool). This project is aimed at remedying a number of reliability and quality issues that have been identified with the Yahoo tool, and at better integrating Member data with the current AIDA web-based tools (EOS, CARS and JOS). Please note that the currently Yahoo Groups list is experiencing a number of issues, including non-delivery of emails to certain users, and deletion of some users entirely. If you believe you may not be getting emails, please contact AIDA Secretary Carla Hanson (secretary@aidainternational.org) so we can keep you copied until the new system is implemented.

The Board voted unanimously to approve implementation of an upgrade to the Joomla CMS (content management system), in an amount up to EUR 2000; this upgrade is required for maintenance of the EOS and CARS tools, and the AIDA website.

The Board reviewed matters relating to the 2014 AIDA Team World Championships, to be held in September in Sardinia, Italy. The organizer has set up a website and Facebook page for the competition:

  • www.blueworldchamp.it
  • www.facebook.com/blueworldchamp

Please communicate these pages to your athletes. The organizer is planning to use real time video capability for the depth event, and we are planning to work with a professional photographer/videographer to provide same-day posts for AIDA.

In May, AIDA Judge Responsible Petar Bojovic will request candidates for assistant judges at the 2014 AIDA Team World Championships. Please have interested candidates reply to Petar’s request to apply. Relatedly, AIDA has received input from a number of Nationals stating that it has been difficult to get judges promoted to senior levels, in part due travel expenses to World Championships (to get high level judging experience). In order to address that issue, the Board discussed the possibility of subsidizing expenses for committed judges wanting to assistant judge at AIDA World Championships. The Board will continue to review this issue, and may offer a small number of judges (perhaps two this year) a subsidy covering room and board in Sardinia, if they are required to travel to Europe from another continent (e.g. Asia). If successful, the Board may continue this program next year. If your National has input on this subject, or if you have a judge who may wish to participate, please reply to the AIDA Board (board@aidainternational.org).

The Board reviewed a number of items relating to the AIDA education system. The Board voted unanimously to approve candidate Remy Dubern as an AIDA Instructor Trainer. The Board also reviewed instructor insurance for the United States and Canada; Carla Hanson will provide an update on the AIDA website regarding how instructors in the United States and Canada can be insured. European instructors and freedivers (excluding competitive freediving) may already obtain DAN insurance.

The Board voted unanimously to sanction pool competitions in Mexico and in the United Arab Emirates: countries that have no National. AIDA International will review requests to sanction competitions in countries without an AIDA National, and will approve such request when possible. Any group ( including Observer members) without full National status wishing to host a competition should contact Ute (sportofficer@aidainternational.org) to ask for approval.

Antero and Rob provided an update on the project to update the AIDA Competition Rules, and the Board reviewed draft revisions to the Rules. A clean up version, intended mainly to clean up ambiguities and resolve known problem areas, is projected to go to the Assembly for review and approval in late April. In addition, several larger issues (e.g. possible changes to the grab rules) will also be sent to the Assembly for individual line-item review and vote, prior to inclusion in the competition rules. As the Judge IOP and Competition Rules are related, these revisions may be presented together to the Assembly.

Further Information. If you would like further information on these or other topics, please do not hesitate to contact Kimmo, Robert, or any other Board member. You may also contact your National representative to comment on any subject related to Aida.

AIDA Board

 

Team World Championships 2014 addresses

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www.blueworldchamp.it
www.facebook.com/blueworldchamp

 

February Board Meeting Notes

The Board reviewed priorities for 2014, and plans to prioritize the following matters: Safety Enhancement Project; Update of the AIDA Competition Rules; Revision of the AIDA Judge IOP; IT projects (including upgrades or redesigns to the EOS and CARS systems); the 2014 AIDA Team World Championships in Sardinia; and the Strategy Project, which will focus on how AIDA may change in order to better meet its mandate of developing, safely, and the sport of freediving world-wide.

The Board voted to appoint the following non-executive officers for 2014:

  • Medical & Science Officer: Per Vestin
  • Media Officer: Chloé Villaume
  • Judge Responsible: Petar Bojovič
  • IT Officer: Julian Alias

The Board reviewed the Safety Enhancement Project. As previously noted, the Board is planning several projects to take what is learned from the accident in November and use that information to increase diver safety. First, a Safety Enhancement Project will propose changes to the Competition Rules, Competition Safety Guidelines and Deep Diving Guidelines, in order to provide organizers and judges with additional tools to prevent divers from attempting dives that may carry unusual risk, and in order to document best practices for safety and accident management in competitions and in training; as always, rules changes are subject to review by and approval of the Assembly. Second, Education Officer Jean-Pol François will modify AIDA’s course offerings to place additional emphasis on the risk of squeezes specifically, and safe diving generally. Third, AIDA will develop and implement a web-based Incident Reporting System, which will be used to electronically collect and analyze data on accidents in competitions (likely on a mandatory basis) and in competitions (on a recommended basis). Fourth, AIDA will fund a study by medical researcher Erika Shagatay relating to squeezes. Aida will be communicating developments on this important project over the next few months.

Kimmo and Rob presented the Board with information on several important projects including the 2013 financial statements and branding and trademark plans. Kimmo also reported on advancements in IT projects including a new Assembly web tool, which will allow members to automatically update their contact information (plus other functionalities). He also stated that the IT group is looking to implement a new email distribution system (replacing the Yahoo tool), in order to remedy a number of reliability and quality issues that have been identified with the Yahoo tool, as well as to reach better integration with the current AIDA web-based tools like EOS, CARS and JOS.

The Board reviewed matters relating to the 2014 AIDA Team World Championships, to be held in September in Sardinia, Italy. The organizer, has set up a website and Facebook page for the competition:

  • www.blueworldchamp.it
  • www.facebook.com/blueworldchamp

The organizer is planning to use real time video capability for the depth event, and we are looking into working with a professional photographer/videographer to provide same-day posts for AIDA.

The Board reviewed a number of items relating to the AIDA education system. The Board voted to approve candidate Alexandra Shaef as an AIDA Instructor Trainer. Jean-Pol reviewed video projects relating to AIDA education. The Board also reviewed instructor insurance for the United States and Canada; the Aida website will provide information for instructors to apply. European instructors and freedivers (excluding competitive freediving) may already obtain DAN insurance.

The Board reviewed a number of candidates for judge promotion, and voted to approve the promotion of a number of judges. The Judge Responsible will provide details of these promotions to the AIDA Judges list and on the AIDA website. Board members affected by this process recused themselves from voting on their candidacies.

The Board reviewed a draft revision of the AIDA Judge IOP, and voted to recommend to this revision to the Assembly, subject to a final review by the Judge Responsible. Antero and Rob provided an update on the project to update the AIDA Competition Rules. A clean up version, intended mainly to clean up ambiguities and resolve known problem areas, is projected to go to the Assembly for review and approval in March or April. Separate from the clean up version (but possibly at the same time), several larger issues (e.g. possible changes to the grab rules) will also be sent to the Assembly for individual line-item review and vote, prior to inclusion in the competition rules. As Judge IOP and Competition Rules are related, these revisions may be presented together to the Assembly.

If you would like further information on these or other topics, please do not hesitate to contact Kimmo, Robert, or any other Board member. And If you would like to add any topic to the agenda or would desire further information on the above topics, please do not hesitate to contact Kimmo, Robert, or any other Board member.